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Tips for working safely online

Anyone using UvA ICT facilities must comply with the 'Rules for responsible use of ICT facilities', which have been adopted by the Executive Board. With the ten tips for working safely online, you are already well on your way to acting in accordance with the ICT Code of Conduct.

1. Make sure your devices have proper basic security

Install antivirus software, a firewall, automatic screen locking, and perform software updates immediately. Set up the search and encryption function so you can remotely wipe or encrypt data in case of theft or loss.  

Tips for safe use of phone and tablet

2. Lock your devices when you leave for a while

Lock the screen of your UvA computer or tablet when you leave. Do not leave confidential information on your workstation. This is how to lock your screen:  

  • Windows: hotkey combinations Ctrl-Alt-Delete or the Windows key + L(ock).  
  • Mac: set your computer to go into sleep mode when you are not working on it, and can only be activated with a password. You can set the 'Activate with a password' option through Mac OS X's security settings. Choose: System Preferences > Security and privacy > General. Then select the 'Require password for hibernation and screen saver' option.   
  • Linux: hotkey combination Ctrl-Alt-L (may not work on all Linux versions).  

3. Use strong passwords

Use different passwords (at least 12 characters) for each of your accounts. Refresh your passwords regularly and never lend out your UvAnetID password.  

This is how you create a secure password

4. Make sure you know how to recognise phishing emails

For suspicious e-mails, always check the e-mail address, links and attachments. 

Recognise phising emails

5. Use OneDrive and Teams to store your files securely

 Files stored in OneDrive and Teams are encrypted and backed up.  

6. Use OneDrive, Teams, ResearchDrive or SURFfilesender to share confidential data

OneDrive, Teams, ResearchDrive and SURFfilesender encrypt your data. Therefore, it is safer to share confidential information, e.g. personal data, than to use e-mail.   

7. Use public wifi networks only with a secure VPN connection

Without a VPN, others can watch! Within the UvA buildings, use the secure networks 'eduroam' or 'uva' and VPN at your home workplace or other locations. 

8. Only install/use software for which a data processing agreement is in place

Security and privacy are only guaranteed if the UvA has entered into a data processor agreement with the software supplier.

9. Clean up email, data and personal data regularly

Only collect personal data you need for your purpose and do not store them longer than necessary. Clean up at the end of a teaching semester or (research) project.  

10. Be mindful of what personal information you share on social media and who you link to.

Hackers are watching! Set privacy and security settings for all your social media accounts, and use two-step verification if you can.  

Read the rules for responsible use of ICT facilities

Contact

Service Desk ICT Services (ICTS)