Always ask for permission
- No permission? Do not take photos or make (audio) recordings
We do not film or photograph each other without permission. This allows us to comply with our Code of Conduct and the law, including the Privacy Act.
- Permission granted? Only share in private circles
Images created with the permission of lecturers and/or students may only be distributed in private circles. This also applies to (parts of) web lectures posted online by the UvA.
- Public sharing? Request permission once again
The public dissemination of images (e.g. on social media or app groups) may only take place with the explicit consent of the employee(s) and/or student(s) concerned.
- Threats, defamation and slander
The images must never be presented in such a way as to pose a threat, defamation, slander or insult.
Isn't the UvA just a public place where you are allowed to film and shoot?
No, this is not the case. As such, if you want to make recordings, you will require permission.
What if someone is unrecognisable?
A student or lecturer whose face is unrecognisable on screen or on a photo may still be identifiable because he or she is wearing a recognisable sweater or has a distinctive voice, for example. Being unrecognisable therefore means going beyond simply not showing or blurring the person’s face. Having doubts? Always ask for permission!
What can I do if images for which I have not given permission are published online?
There are two things you can do:
- Speak to the person who shared the photo or video and ask if the image can be deleted.
- You can contact Legal Affairs via email@example.com. They can advise you on the steps to be taken.
Do any exceptions apply?
During some events, visitors will have been informed in advance that photos may be taken and video recordings may be made; these include public events such as lectures that you can attend without registering, or an open day. If this is the case, recordings may indeed be made and distributed.
How do I request permission if I want to make official recordings for a degree programme, study association or student association, for example?
Formal film or photography assignments at UvA locations require permission from the Facility Services event coordinator. The starting point is that the filming or photography must not impede the teaching, research and business operations.
If a camera operator or photographer is working on the campus with permission, they must first ask students and staff whether they object to being (recognisably) shown in photos and videos. If you object, you can always say so and this will be taken into account.