For best experience please turn on javascript and use a modern browser!
You are using a browser that is no longer supported by Microsoft. Please upgrade your browser. The site may not present itself correctly if you continue browsing.
Extranet Extranet

Invoicing the UvA

Have you supplied products or services to the UvA? If so, you can send us an invoice. Please read which information must be included on the invoice and the best way to submit it.

Information on the invoice

Please include the following details on your invoice:

  • A reference number:
    UvA cost centre, or
    UvA WBS element, or
    UvA order number
  • The name of the contact person: usually the UvA employee who places the order or gives the assignment.
  • The following address:
    University of Amsterdam
    Attn: Accounts Payable
    PO Box 49
    1000 AA Amsterdam
  • Your BSN (Dutch Citizen Service Number) and date of birth (only if you have a sole proprietorship, live in the Netherlands and do not charge VAT, for example because you fall under the Small Businesses Scheme or are exempt from VAT).

Your invoice must also comply with the legal requirements as stated by the Dutch Tax and Customs Administration, De Belastingdienst (in Dutch only).

Sending invoices

Since the end of 2024, we have switched to a new ordering system via SAP. We therefore cooperate with suppliers via the SAP Business Network in great preference. However, there are still 3 ways to submit the invoice: 

1. Invoice via SAP Business Network (preferred) 

A free account allows you to collaborate with the UvA via the SAP Business Network. Within this system, you can convert a purchase order into an invoice. If you work via the SAP Business Network, this is useful to know:

  • no longer send a separate pdf by e-mail, everything goes through the system. 
  • enter the Chamber of Commerce number under 'commercial identification' in your company profile.

2. E-invoicing, for example via Peppol 

If you cannot work via SAP Business Network, we would like to receive the invoice electronically. Check whether your accounting programme can send e-invoice messages (XML). Your accounting software supplier can tell you this.  

If your programme has a link to Peppol, or your accounting software supplier is connected to Peppol via a provider such as Storecove, you can send e-invoices via the Peppol network. Visit the Peppol website for a list of providers.
Please note: don't send us a seperate PDF by email. 

Use the following details for e-invoicing the UvA

Name VAT number Chamber of Commerce number
University of Amsterdam NL003240782B01 34370207
University Sports Centre Foundation NL819918933B01 34113890
Folia Civitatis Foundation NL800943223B06 41215704
German Institute Foundation NL805133422B01 41215704
UvA Sports Operating Company C.V. NL819918933B01 34315634

3. Send invoice by email 

Not yet switched to SAP Business Network or e-invoicing? Then, preferably send your invoice as a PDF by email, following this process: 

  • Our ordering system SAP Ariba sends you an email with the order in PDF. Send your order confirmation, including shipping or delivery costs, to inkoop-fs@uva.nl.   

  • Send your invoice in PDF to factuur@uva.nl, including the following details: University of Amsterdam, attn: Accounts Payable, PO number [4800...], PO Box 49, 1000 AA Amsterdam (address for invoicing, not for delivery). 

  • After confirming the order by email, you will receive 3 automated reminders, which you can ignore.   


Questions?

Any questions about SAP Business Network? Click here.
Questions about your invoice? Then please contact:

Contact

Service Desk Administration Centre (AC)