We would like to receive invoices electronically. These electronic invoices can be submitted in a number of ways. The most suitable submission method depends on details such as the accounting program used. A good starting point is to determine whether the accounting program can send so-called e-invoice messages in XML format (many programs offer this feature). Ask the supplier of the accounting program about the options.

If the accounting program has a link to Peppol, or if the supplier is linked to Peppol via a package-independent provider (such as Storecove), electronic invoices can be sent via the Peppol network. Visit the Peppol website for an overview of providers that can arrange the connection to this network.

Sending invoices via Storecove and Peppol

Use the following details when submitting electronic invoices to the UvA.

In order for invoices to be processed in a timely manner, we request that the following information be included on each invoice. These details can be requested from the client or contact person within the UvA.

• a reference number;
  - a UvA cost centre, or
  - a UvA WBS element, or
  -  a UvA order number.
• the name of the contact person: this is usually the UvA employee who places the order or authorises the job.

Also, make sure the address below is mentioned on the invoice:

Universiteit van Amsterdam
t.a.v. Crediteurenadministratie
Postbus 49
1000 AA Amsterdam

The invoice must always meet the relevant statutory requirements. An overview of these requirements can be found on the website of the Dutch Tax and Customs Administration (in Dutch). The invoice requirements apply to electronic invoices and invoices sent by email or by post.

The UvA is obliged to keep records because of the Regulation on Amounts Paid to Third Parties (UBD). This means that if you are living in the Netherlands, you are self-employed (zzp’er) and you do not charge VAT on the invoice, the UvA must pass on the payment to the tax authorities. For example, if you use the small business scheme (KOR) or a VAT exemption. The UvA must also pass on your citizen service number (BSN) and date of birth to the tax authorities. You should therefore also include these details on the invoice, to enable the UvA to proceed with payment.

Sending an invoice

If you have not yet switched to electronic invoicing, invoices can currently be submitted in two ways.

• By email: email the invoice as a PDF attachment to factuur@uva.nl.
• By post: send the hard-copy invoice to:
  University of Amsterdam
  attn: Accounts Payable Department
  PO Box 49
  1000 AA Amsterdam

Please note: this address is for invoices only, not for the delivery of products.