For best experience please turn on javascript and use a modern browser!
You are using a browser that is no longer supported by Microsoft. Please upgrade your browser. The site may not present itself correctly if you continue browsing.
This form is not intended for those employed by a staffing agency. Employees of staffing agencies must submit any claims for expenses incurred while working for the UvA to their employer.
If you have your own company, please send an invoice.
If you are employed by the UvA, you can submit an expense claim via the Self-Service Tool. Also do this if you claim expenses retroactively (before the first day of your employment).
Pointers for filling in the form
You can only claim expenses in euros. If you have used another currency use an online calculator to convert.
Make sure to select the correct bank type. If you have any doubts about IBAN, SEPA or non-SEPA, please contact your bank.
Always upload your receipt(s) or proof of payment as a pdf file.
If you claim mileage, also add a calculation from Routeplanner or Google maps showing the kilometers.
If you have more than one receipt for a certain cost center or WBS element, please number them and add the numbers in the description. If you have more than three receipts, make one overview page and add it as a pdf file so the total amount can be checked easily by the budget holder.
The Faculty of Social and Behavioural Sciences has a few extra demands for claiming expenses, which you can find under Expense claims FMG.
After submitting the form you will receive a confirmation. The UvA will keep you informed: if an expense claim is approved by the budget holder it will be paid out within two work days, you will receive a confirmation by email. If an expense claim is rejected, because some details are missing for example, you will also be notified by email.
The UvA uses cookies to ensure the basic functionality of the site and for statistical and optimisation purposes. Cookies are also placed to display third-party content and for marketing purposes. Click 'Accept all cookies' to consent to the placement of all cookies, or choose 'Decline' to only accept functional and analytical cookies. Also read the UvA Privacy statement.